The only true way to grow and scale is to be smart—smarter with your time, your resources, and your money. That’s exactly the kind of value your booking solution should deliver, especially in today’s fast-evolving, technology-driven landscape. As artificial intelligence becomes increasingly central to completing everyday tasks, it’s now more important than ever to make business decisions that will help you maintain a competitive edge—because chances are, your competition already is.
Anyway, why work harder when you can work smarter? The right booking solution doesn’t just take the hassle out of scheduling, for both you and your customers, it also keeps your business one step ahead through automation.
But what does “automation” really mean when it comes to booking? The obvious answer is that customers can book online, and have their reservations scheduled automatically in your software so that you can easily keep track of them. But, there’s so much more to it than that.
What if your system could automatically unlock the door and turn the lights on the moment a booking starts? These are just two examples of integrated automation facility controls that are possible with AllBooked. Let’s explore some more.
- Automated access control
- Lighting integrations
- Automated booking + check-in system
- Digital document signing
- Accounting integrations
- Smart HVAC scheduling
Automated access control
There’s money to be made by making your facility accessible 24/7, 365 days a year—just ask AllBooked customer, Liberty Hill Athletics, who relies on features like automated access controls to operate their venue at all times without needing staff onsite. Just imagine the doors this could open for your business—literally.
AllBooked makes it possible. By configuring your venue to directly send booking data to access control software, like Kisi, you’ll be able to unlock spaces for use when you’re not physically there.
Here’s how it could work for your venue:
- Unlock a space precisely at the time of the booking for 3 to 30 seconds
- Schedule an unlock to last for the duration of the booking
- Send an access link that is valid throughout the booking
This helps you double-down on returns by, (1) boosting revenue through space bookings beyond traditional operating hours and (2) cutting staffing costs with AllBooked’s integrated automation facility controls.
Lighting integrations
Do you find yourself going back into every space after a booking’s complete to turn off the lights so you’re not charged? Thanks to AllBooked’s easy integrations, that’s no longer something you need to think about.
Leverage automation and save on electricity by scheduling lighting to turn on and off exactly when a booking starts and ends, so you no longer need to worry about the overhead you’re incurring if you forget. You’re truly able to set it and forget it, giving you more time to focus on what actually matters—running your business.
Automated booking + check-in system
When it comes to booking, if you are still making calls, sending emails back and forth, or juggling spreadsheets to manage reservations, you are already a step behind the competition. You need a system that can keep up, and drive your business forward. With AllBooked, booking’s a seamless experience for both you and your customers—that’s proven to make scheduling easier, while cutting down the time you spend on admin.
AllBooked customer, Ritz Music Studio, shared how automated booking completely eliminated the manual back-and-forth of emails. What was once a 5 to 6 message email chain has gone from that to none. Their customers love it too, with multiple people coming in and saying, “Look because I can book so quickly, I do.”
But AllBooked goes far beyond just booking—it’s a tool that can literally transform your business model. With automated check-in systems like mobile check-in, QR code access, and tablet displays showing real-time booking statuses, you no longer need to be physically present to check someone in, cutting down on resource costs and making it easy to run unmanned facilities.
Digital document signing
Do your customers need to sign an agreement before using your space—and are you still sending it manually, or worse, handing it to them in person? We promise, there’s a much easier way.
What if, every time your customers made a booking, they automatically received a digital agreement—sent straight to their inbox—ready to review and sign online? No manual follow-ups, and no paperwork to risk losing. All signed agreements would be stored in one place for easy access whenever you need them.
AllBooked seamlessly connects with online document management tools like DocuSign and PandaDoc, making it easy to automatically send agreements to customers as soon as a reservation is made.
Accounting integrations
Why risk it? With financial decisions and your business’s health on the line, the last thing you’d want is human error throwing off your books—which is why it’s critical to get it right. For this reason, all transaction data in Stripe, AllBooked’s payment processor, should flow seamlessly into your accounting system.
AllBooked makes it easy by syncing all your transactions directly with the accounting software of your choice, saving time and reducing errors. With an integrated automation facility control like this, your records stay up-to-date and accurate without having to lift a finger.
Smart HVAC scheduling
Keep operating costs low by automating your HVAC system to power on and off with each booking. AllBooked seamlessly exchanges data between reservations and your preferred IoT device through a Zapier integration.
At Liberty Hill Athletics—now a fully autonomous venue—a simple connection between AllBooked and their HVAC system ensures that heating and cooling activate only when a booking begins. “Choosing AllBooked saved me 200 hours upfront that I would have spent writing my own software to handle the complexities of our facility,” notes co-founder, Charles Himmer.
Why not give it a try for yourself? Click below to start your free trial and watch automation work for your business firsthand—there’s much more where that came from. Not ready yet? Ask an AllBooked expert how your club can benefit from automation by booking time here.
Recap of AllBooked integrations:
- Automated access control
- Lighting integrations
- Automated booking + check-in system
- Digital document signing
- Accounting integrations
- Smart HVAC scheduling
